Request for Proposal (RFP) for the Engagement of Chartered Accountant Firm

Engagement of Chartered Accountant Firm for Obtaining

“Nil Tax Deduction Certificate for AY 2027–28”

“Tax Compliance services (GST and TDS filing)”

Borlaug Institute for South Asia (BISA) invites quotations from eligible and experienced Chartered Accountant (CA) firms to provide professional services for obtaining a Nil Tax Deduction Certificate under Section 197 of the Income Tax Act for the Assessment Year 2027–28 from the Income Tax Department and for fulfilling quarterly TDS (Otherthan 24Q) and GST (GSTR11) filing services.

The certificate is required to ensure appropriate tax compliance and to avoid deduction of tax at source (TDS) on applicable transactions during AY 2027–28.

Scope of Work:

1. For obtaining a Nil Tax Deduction Certificate under Section 197 of the Income Tax Act for the Assessment Year 2027–28 from the Income Tax Department

 The selected CA firm shall provide end-to-end assistance, including but not limited to:

1. Assistance in obtaining Nil withholding tax certificate for AY 2027-28:
2. Assistance in the collation of information/ documents required for the purpose of preparation of the application under section 197 of the Act.
3. Assistance in the preparation and filing of such a lower withholding tax application with the tax authorities.
4. Assistance in representing BISA and explaining facts and legal merits of the case before the tax authorities, including the applicability of the United Nations (Privileges and Immunities) Act, along with preparation of technical submissions.
5. Assistance in preparation of submission for furnishing response to further queries/clarifications as may be required.
6. Assistance in follow-up for issuance of nil withholding tax order and suggestion on the way forward; and
7. Liaison with the management for obtaining further information as may be sought by the tax authorities.

1. Withholding Tax & Statutory Compliance Services
   1. TDS / Withholding Tax Compliance:
      1. Review of vouchers for Monthly TDS Return
      2. Analysing all tax and new information necessary to quantify Compensations, and complying to that effect with the instructions received from the client and applicable Regulations

• Prepare summary of withholding tax for monthly deposit to authorities by client through banking channel.

1. Assistance for preparation of necessary challan and payment of withholding tax liability.
2. Preparation and timely filing of quarterly / annual returns of withholding tax in Form 27A and 26Q as per applicable provisions. Also, issuance of Form 16 A to vendors and consultants.
3. Review and setup of tax challans/details for the period from April till current month to incorporate the same in current financial year tax certificates and IT compliance.

2. GST Compliance:
   1. Review of vouchers for quarterly GST Return
   2. Preparation and Filling of GST Return (GSTR-11)

• Preparation for other documentation and declaration for submission to GST Department

1. Preparation and Processing of Refund with GST Department
2. Preparation and Filling of response for queries raised by GST Department

 Location of Services:

BISA Farm, Ladhowal, Ludhiana – 141008, Punjab

Terms & Conditions:

1. The Signed & stamped sealed proposal on co. letterhead should be submitted through courier/by hand to the following latest by February 3, 2026:

Managing Director

BISA, G-2, B-Block,

NASC Complex, DPS Marg

New Delhi 110012

2. The envelope should be clearly mentioned with title: “Proposal for Tax Compliance & Assistance in Obtaining Nil Withholding Tax Certificate and Tax compliance for BISA”
3. The bidder must submit separate quotations for the following services:
   • Obtaining Nil Tax Deduction Certificate for AY 2027–28.
   • Tax Compliance Services, including GST and TDS filings.

4. Validity of Quote should be mentioned: clearly minimum 60 days.

5. Payment terms should be clearly mentioned-preferably after delivery of services.
6. Applicable taxes if any (including GST) should be mentioned extra.
7. The following corporate documents must be submitted along with the quotation:

• Articles of Incorporation/Firm Registration Certificate
• Power of Attorney/authority letter
• ID Proof of Legal Representative
• Proof of Address
• Bank Statement / Cancelled Cheque
• Copy of GST Registration, PAN, and Aadhaar Card

Eligibility Criteria:

• The firm must be a registered Chartered Accountant firm in India. Registration certificate to be submitted
• Minimum 5 years of experience in direct tax, withholding tax, and GST compliance.
• Prior experience in handling Section 197 (Nil / Lower TDS certificates) for institutional or international organizations.
• The firm should not be blacklisted by any Government / PSU / Autonomous Body.

 Disclaimer:

1. Selection of service provider for purchase of goods/ services will be done at the sole discretion of BISA. This RFP may also be cancelled at any time without any prior notice to service provider (s) at the discretion of BISA’s Management without any liability to BISA whatsoever. E-mail or Telephonic queries with regards to selection process/progress of the procurement will not be entertained.
2. The potential vendor/s may be asked to give a presentation of their product/services to the concern person/s at BISA as a part of the evaluation of the proposal submitted.
3. The list of documents required for financial evaluation are just indicative. Further details could be asked by BISA to examine the quotes in detail.
4. BISA provides equal opportunity to all the eligible applicants to partner/ collaborate with us. Selection process is free from any sort of discrimination or nepotism.
5. Any misstatement in the Financial proposals will lead to debarring of the Vendors from all future procurements at BISA.
6. Submission of multiple quotations by a single entity or by related/sister concerns shall result in rejection of all such proposals without further evaluation.